About The Role

We are seeking a highly organised and proactive Project Manager / Administrator to join our team in Riyadh. This role is pivotal in ensuring the smooth delivery of projects within the rail industry and supporting key clients such as Saudi Arabian Railways (SAR) and the Transport General Authority (TGA).  You will provide essential project management and administrative support, including technical document control, bid preparation, financial reporting, and coordination of legal and commercial processes in compliance with KSA regulations.

Key Responsibilities

• Project Management: Monitor and control project activities, budgets, invoicing, scheduling, and resource allocation.
• Administrative Support: Manage calendars, travel arrangements, meetings, and general office inquiries.
• Documentation & Reporting: Prepare technical documents, proposals, and reports using MS Word, Excel, and PowerPoint.
• Office Management: Oversee daily operations, manage supplies, and coordinate with vendors.
• Coordination & Communication: Act as a liaison between internal teams, clients, and external partners.
• Data Management: Maintain accurate records and ensure confidentiality.
• Financial Administration: Assist with invoice processing, expense tracking, and budget monitoring.
• Compliance Support: Handle commercial license renewals, visa applications, and liaise with PRO services for government-related tasks.

Key Competencies and Experience

• Fluency in English and Arabic (spoken and written).
• Relevant academic qualifications or technical expertise.
• Experience in visa and immigration processes and commercial license management in KSA.
• Strong proficiency in MS Office (Word, Excel, PowerPoint).

Working here

You will be warmly welcomed into our workplace where every voice matters. We are diverse thinkers and doers, coming together to create a culture of inclusion. We will support you to find your place.

We will encourage you to use your passion and expertise to make a positive impact through the projects you work on.  Your knowledge and desire to bring about change will be invaluable in helping deliver innovative solutions that support communities across the globe in becoming safer and more sustainable.

Work life balance 

We offer flexible approaches to work, whether that is working from home, being in the office, or as a hybrid worker. We're happy to discuss flexible working arrangements. Wellbeing is at the core to our culture, allowing employees to flourish and to achieve their full potential.

Benefits

We want you to know how much you are valued. Your remuneration and benefits package will reflect that. You will receive a range of benefits which include support for your physical and mental health. 

Diversity, Equality, and Inclusion statement

We are an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours. We have an ambitious diversity, equality, and inclusion approach as explained here. We value diversity; recognising that a more diverse workforce creates a richer and more varied working environment. Diversity also drives innovation, by allowing us to offer our clients the best consultancy service that we can. As part of our commitment to engage positively and pro-actively with all our employees and to ensure an inclusive culture, we are a recognised as a 'disability confident' employer.

Next steps

Once you have submitted your application a member of our Recruitment Team will be in touch. Please be aware that the timing can vary dependent on the volume of applications that we receive for each role and in some cases, we may start to review applications prior to the closing date.

Ricardo is a Disability confident employer please advise the recruitment team via recruit@ricardo.com if you require any adjustments to support you throughout the recruitment process.

As per Saudi labour regulations, this role is restricted to Saudi nationals. We appreciate the interest of all applicants, but only Saudi nationals will be eligible for consideration.