Our vision is to create a safe and sustainable world.

E3M, part of Ricardo plc, develops and maintains large-scale models in the energy, environment, and transport sectors, focusing on the design and impact analysis of various power generation technologies, green fuels, energy demand efficiency, and mobility restructuring. Its integrated modelling tools offer informed, transparent, and robust analysis and recommendations for high-profile clients, including the European Commission, national governments, energy regulators, private companies, financial institutions, and strategic consultancies. Over the past 30 years, E3-Modelling has been central to European energy and climate policy initiatives, with its models playing a key role in European Commission policymaking.

Key Responsibilities 

Supporting a broad range of HR transactional activities including, but not limited to:

• Onboarding – coordinate admin for new starters; drafting and sending formal offer letters and contracts, maintain the new starter and recruitment tracker, inputting employee data on HR systems and collecting employment references, ensuring all right to work documentation is obtained.
• Absence management – supporting both HR Advisors and managers with annual leave and sickness queries and maintaining records and data.
• Coordinate the administration for maternity, paternity, adoption, etc.
• Employee changes – drafting and sending formal change letters and contracts for employment changes such as promotions, flexible working requests, salary increases.
• Payroll – coordinating with the payroll team each month of any payroll impact changes for employees.
• Leavers – coordinate admin for leavers; drafting and sending formal leaver acknowledgement letters, maintain leaver tracker, inputting data into HR systems, analysing and reporting on leaver trends.
• Maintaining personnel files and updating internal databases with employee details.
• Proactively seeking system improvements and updates.
• Support the annual pay review process and administration.
• Answering HR queries from employees and managing the EMEA inbox
• Updating and maintain local HR pages on SharePoint
• Providing cover for the wider EMEA team during periods of absence
• Responsible for handling high volume administrative and transactional activities related to employee on/off boarding, leave management, compliance, records management, and retention. Ensuring all enquiries are accurately addressed in a professional, efficient, timely manner.

Key Competencies and Experience

• Excellent organisational skills with an ability to prioritise work, with good attention to detail.
• Excellent written and verbal communication skills.
• Excellent problem-solving skills: ability to research and resolve problems in a timely manner and work on more than one issue simultaneously, with the ability to priorities urgency of requests.
• Proficient knowledge of Microsoft Office to include Word, Excel and PowerPoint.
• Passion for learning: demonstrating curiosity and making the most of opportunities to learn, improve and innovate.
• Knowledge of Greek employment law 

Desirable Competencies and Experience

• Experience with HR software ideally: Cascade; other HRIS
• Qualification in business/HR administration or related field or equivalent work experience desirable. 

Working here

You will be warmly welcomed into our workplace where every voice matters. We are diverse thinkers and doers, coming together to create a culture of inclusion. We will support you to find your place.

We will encourage you to use your passion and expertise to make a positive impact through the projects you work on.  Your knowledge and desire to bring about change will be invaluable in helping deliver innovative solutions that support communities across the globe in becoming safer and more sustainable.

Work life balance 

We offer flexible approaches to work, whether that is working from home, being in the office, or as a hybrid worker. We're happy to discuss flexible working arrangements. Wellbeing is at the core to our culture, allowing employees to flourish and to achieve their full potential.

Benefits

We want you to know how much you are valued. Your remuneration and benefits package will reflect that. You will receive a range of benefits which include support for your physical and mental health. 

Diversity, Equality, and Inclusion statement

We are an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours. We have an ambitious diversity, equality, and inclusion approach as explained here. We value diversity; recognising that a more diverse workforce creates a richer and more varied working environment. Diversity also drives innovation, by allowing us to offer our clients the best consultancy service that we can. As part of our commitment to engage positively and pro-actively with all our employees and to ensure an inclusive culture, we are a recognised as a 'disability confident' employer.

Next steps

Once you have submitted your application a member of our Recruitment Team will be in touch. Please be aware that the timing can vary dependent on the volume of applications that we receive for each role and in some cases, we may start to review applications prior to the closing date. Please note your application should be in English.

Ricardo is a Disability confident employer please advise the recruitment team via recruit@ricardo.com if you require any adjustments to support you throughout the recruitment process.